Cluttered employee schedule not only is hard to read but also causes scheduling issues. Here’s how you can un-clutter your shift management system.
Make some predictions
Before you start worrying about the actual shifts, have a rough idea of what the schedule is going to be like compared to the one last week. People tend to prefer and have regular and stable schedules, so unless something crazy comes up all the time in the employees’ lives, you should be able to have a glimpse at their schedules in the coming week. If you have an idea as to what to expect, understanding the new day’s, or even new week’s, schedule would not be as head-spinning.
Have a plan B
Predictions can easily fall through (hell, solid plans sometimes fall through). Prepare a plan B for a rainy day. Whether it be conflict management or replacement, what is really important is that you have everyone’s contact information super handy so that you can email, text, or even Facebook message anyone anytime in case you have to implement your plan B. As dreadful as this sounds, it’s better than not having a plan at all.
However, mass-emailing and texting not only get annoying very easily but also get out of hand when there are a lot of people involved: the back-and-forth messages pile up, and contacting people can become as difficult as scheduling itself. To avoid this, read on to the next section.
Make the schedule easy and accessible to everyone
This might mean hanging up giant calendars everywhere, or it might just mean ditching the paper altogether. Trying to schedule employees in any relatively large company on paper can lead to piles and piles of cluttered grids and pencil smudges – you can avoid this by simply opting for a software. With an online software, everyone involved can see a real-time feed of everything, like who’s working when and what. All they would need is access to Internet: no paper, no pen, no fuss. Employee scheduling can be as easy as texting.
Do you use a paper-based system? What’s stopping you from going digital?